Payroll specialist resume example

Payroll hiring comes down to three things: volume, complexity and systems. This example states them clearly, with payroll accuracy.

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The person, contact details and employers are fictitious. Replace them with your own information.

Payroll specialist resume example with ADP and multi-state payroll
Compact template
Laid out with the Compact template. All details are fictitious.

Skills to highlight

  • Payroll processing
  • Multi-state payroll
  • Payroll tax filings
  • Garnishments
  • ADP Workforce Now
  • Year-end W-2s

What makes it work

  • Give the number of employees and pay cycles you process.
  • Name the complexity: multi-state, union, hourly and salaried, garnishments.
  • List systems: ADP, Paychex, Workday, UKG.
  • Mention tax filings, year-end W-2s and audits.

The same CV, adapted to each country

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What changes from one country to another

CV conventions by country
United StatesUnited KingdomUnited Arab EmiratesIndia
PhotoNot recommendedNot recommendedRecommendedOptional
Date of birthNoNoIncludedIncluded
NationalityNoNoIncludedIncluded
Page sizeUS LetterA4A4A4
Length1 to 2 pages1 to 2 pages2 pages1 to 2 pages

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The full text of this example

Heather Klein — Payroll Specialist — multi-state, ADP

Payroll specialist with six years at an accounting firm and in industry. I run accurate, on-time payroll for complex client portfolios across many states.

Experience

  • Payroll Specialist · CPA Firm, Indianapolis, IN (Jan 2021 – Present)
    • 450 paychecks a month for 60 client companies in 9 states
    • Payroll tax filings and year-end W-2s, zero penalties
    • New-hire and termination processing, garnishments
  • Payroll Assistant · Manufacturing Company, Carmel, IN (Sep 2018 – Dec 2020)
    • Timekeeping, leave tracking and final pay

Education

  • Bachelor of Science in Accounting · Indiana University (2014 – 2018)

Skills

Multi-state payroll · Payroll taxes · ADP Workforce Now · Paychex Flex · Garnishments

Why this example works

Volume (450 paychecks, 60 companies, 9 states) answers the recruiter’s questions. Zero tax penalties proves accuracy.

The CPP certification is a strong signal in payroll. The Compact template fits everything on one clear page.

Keywords to mirror

Applicant tracking systems and recruiters scan for these terms. Reuse the ones that appear in the job posting, word for word.

  • Payroll specialist
  • Payroll processing
  • Multi-state payroll
  • Payroll taxes
  • W-2
  • Garnishments
  • ADP
  • Paychex
  • CPP
  • Year-end

Mistakes to avoid for this role

  • Not giving payroll volume.
  • Leaving out complexity (states, union, garnishments).
  • Not naming your payroll systems.

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